SCBWI (SA) WEEK-LONG SPRING EVENT:
to be held in Cape Town, 21 to 27 October 2011
Deadline to get your registration forms in has been extended to
28 August: Draft schedule of the reviews (24-27 October) sent out / all applicant will receive info about the success of their applications for reviews. (Submission requirments will be spelt out again)
31 August: Information to First Pages / First Look applicants. This will be done individually so the successful candidates can remain anonymous and will have only the information that relates to them. (Submission requirments will be emailed again)
7 September: Deadline for any outstanding payments
15 September Deadline for all submissions required: reviews and First Pages/ First Look
The event will have three separate components, each with a separate attendance fee:
1. A one-day children’s book conference
2. A luncheon with specialist speakers
3. Four days of review sessions for individual writers and illustrators
Note: The event will be open to anyone with an interest in children’s books, e.g. writers, illustrators, parents, teachers, booksellers, librarians, publishers and policy-makers.
1. FRIDAY 21 OCTOBER - ONE-DAY CHILDREN’S BOOK CONFERENCE
The primary focus of the conference will be on the opportunities and challenges facing children’s book writers and illustrators in these days of rapid change and development in the new democratic South Africa, specifically in the area of educational publications.
A secondary focus will be on possible opportunities opening up in international markets (maybe including the rapidly expanding markets in the East?) for South African children’s Publishers, book writers and illustrators – both in English and in translation.
Venue: Le Bonheur Croc Farm,
Tel/Fax: Alzette Mocke +27 21 863 1142 firstname.lastname@example.org http://www.lebonheurcrocfarm.co.za/
Babilonstoren Road, R45 ( between Paarl and Franschoek ), Cape Town, South Africa
On the N1 towards Paarl, take offramp No. 47. At the stopstreet, turn right on to the R44 (Klapmuts). You pass Butterfly World, and at the 4-way stop, go straight, over a bridge. Turn left at the signpost Franschoek. Travel about 6 km, and look out for the signpost Le Bonheur (keep a sharp lookout as the signpost is quite a long way from the actual turnoff) Turn left, follow the gravel road to the farms entrance. (a map will accompany your registration form.)
EXTRA: There is babysitting facility available - fee: R40 for 2 hours. You must pre-booked – Alzette Prins, Le Bonheur Croc Farm - email@example.com; Tel: 021 8631142 Direct: 021 8631891 Mobile: 083 4150201
Accommodation: Le Bonheur Croc Farm has a studio apartment available for more information contact Alzette.
Nearby accommodation establishments includes: Simondium Country Lodge ( 5 minute’s drive ) ( 021 8741046 ), Paddabult ( walking distance )(083 2316436 ).
How to book for Conference: Extended deadline - 25 August. Since we have a limited space available, kindly book as soon as possible by e-mail to firstname.lastname@example.org and (NB!) put Spring Event Booking in your e-mail’s subject line. Your e-mail must reach us by no later than Extended deadline - 25 August..We will then send you a registration form plus payment details. We repeat, space is limited and will be allocated on a strict first-come-first-served basis. However, SCBWI members will be given preference.
Cost: Attendance fee for conference (will include entrance to conference – coffee/tea and lunch) For SCBWI Members R300; For non-SCBWI members R400
Payment detail with the registration form will be e-mailed to you as soon as you book.
Submissions for First Pages and First Look Panels:
Illustrators and writer/illustrators are invited to submit three illustrations from a project or a book to be looked at and commented on by a panel of Editors and established illustrators before an audience of picture book creators and illustrators. Illustrators will remain anonymous.
Writers are invited to submit their best first page of a manuscript to be read and commented on by our panel of Publishers & Editors. Authors will remain anonymous.
See Break-out session below at 15h00 – 16h00 (attendees to select which session they would like to attend)
Note: only the panel will give comment. It will be the first time they see the work and will be their first reaction to the work and they will comment whether in their opinion, the work could work for children.
• Submissions (artwork and manuscript) will be reviewed for inclusion. Successful applicants will be notified by end of September.
• The First Pages and First Look panels open to everyone who attends the conference –
• NOTE - applications are free to SCBWI members and dealt with on a first come, first served basis. However Non-members have to pay R150
• As panel time is limited, there is no guarantee that all applications will be discussed.
• All manuscripts must be properly formatted. First Look jpgs must conform to the guidelines. Email to email@example.com for guidelines. After you have received the guidelines, e-mail your First Pages and First Look illustration submissions to firstname.lastname@example.org - please send your submission by August 15th. Late submission will not be included. and (NB!) put First pages/look - Spring Event in your e-mail’s subject line.
• If accepted, payments by Non-SCBWI members must be done within a week or their submission will not be included.
• The work will be shown anonymously, but you must submit your contact details by email as a list of shown work and contacts will be given to agent and the publishers in case they may wish to contact you.
SCBWI members’ work in progress & recently published books – if you interested to display your work contact Samantha at email@example.com
Publishers’ display of their recently published books (Publishers – if you want to display your books contact Elaine Ridge at firstname.lastname@example.org for cost and to arrange for display space.
08h00 – 09h00: Registration
08h30 – 09h00: PowerPoint presentation, on a loop, showing the programme and info about the presenters
09h00 – 09h15: Welcome by the SCBWI SA Co-Regional Advisors. (15 minutes)
Elaine Ridge & Marjorie van Heerden, SCBWI SA Co- RAs.
09h15 - 10h00: The Key to a Multi-Book Contract—Writing Series Books for Children (45 minutes)
Steve Mooser, Co-founder and President of the SCBWI and children’s book writer
10h00 – 11h00: What Makes Your Work Publishable: Today's Market in Children's Books (looking at writers and illustrators) (60 minutes)
Erzsi Deak, an International Literary Agent – Founder & President of the Hen & Ink literary Agency and children’s book writer
11h00 – 11h30: TEA (30 minutes)
11h30 – 12h30: The Post-OBE Landscape in South African Schools: Changes in educational approach and policy - the whats, whys, and hows of current developments in primary and secondary education and educational publishing in South Africa (60 minutes)
Nicol Faasen, Educational publisher/Editor at Nasou Via Africa publishers
12h30–13h00 Questions from the floor (directed to any of the speakers) (30 minutes)
O/A to be moderated by Elaine Ridge, writer, editor, translator, SCBWI SA Co-RA.
13h00 – 14h00: LUNCH
14h00 – 14h45: Creating and publishing children’s books in Taiwan and China. (45 minutes)
Kathleen Ahrens, a writer and SCBWI International Regional Advisor Chairperson; the editor for the International News Column of the SCBWI Bulletin (a magazine circulated bi-monthly)
14h45 – 15h15: China Awakening: How may this impact children’s book publishers, writers and illustrators in the west and particularly in South Africa?
Is there a potential market for South African children’s book publishers, writers and illustrators? (30 minutes) Speaker TBC
15h15 – 15h30: Questions from the floor (directed to any of the two speakers) (15 minutes)
O/A to be moderated by Sally Crock.
15h30 – 16h30:
Break-out session (attendees select which session to attend): (60 minutes)
First Look: Illustrators and writer/illustrators are invited to submit three illustrations from a project or a book to be looked at and commented on by a panel of Editors and established illustrators before an audience of picture book creators and illustrators.
• Michelle Cooper, Editor at Tafelberg Publishes (SA)
• Sally Howes, Editor at Watermark Publishing (SA)
• Carol Broomhall Editor at Jacana Media Publisher (SA)
• Marjorie van Heerden, writer and illustrator, SCBWI SA Co-RA
Moderating – Lona Gericke, Children’s Book Librarian and reviewer, Bellville Library (SA)
First Pages: Writers are invited to submit their best first page of a manuscript to be read and commented on by our panel of Publishers & Editors. Authors will remain anonymous.
• Erzsi Deak, an International Literary Agent – Founder & President of the Hen & Ink literary Agency and children’s book writer
• Steve Mooser, President of the SCBWI and children’s book writer
• Aldré Lategan, Editor at Human & Rousseau Publishers (SA)
• Miemie du Plessis, Editor at Lapa Publishers (SA)
Moderating – Jenny Hatton, SCBWI SA ARA, writer, editor, educational specialist
16h15 – 16h45: TEA (30 minutes)
16h45 – 17h30: I’ve lost my Muse! – How to find your Muse again
Panel discussion with writers and illustrations (45 minutes)
• Paddy Bouma, Children’s Book writer and illustrator
• Elaine Ridge, Youth book writer, editor and translator
• Cicely van Straten, Youth book writer
• Joan Rankin, Children’s Book writer and illustrator
Moderating – Sally Crock, SCBWI
17h30: Thanks and Closing by Kathleen Ahrens
2. SATURDAY 22 OCTOBER – SCBWI (SA) SPRING LUNCHEON
A Gala luncheon to celebrate SCBWI’s 40th birthday which will feature presentations by Steve Mooser, SCBWI President and Erzsi Deak, international children’s book literary agent.
Venue: Leinsten Hall, the club house of the Cape Town Club; Address: Leinster Hall, Weltevreden Street, Gardens, Cape Town 8001; Tel: +27 21 424 5586 or 424 3180.
How to book: Deadline for booking 31 July. Since we have a limited space is available, kindly RSVP as soon as possible by e-mail to email@example.com and (NB!) put SCBWI 40th Party - Spring Event in your e-mail’s subject line. Your e-mail must reach us by no later than 31st July 2010. We repeat, space is limited and will be allocated on a strict first-come-first-served basis. However, SCBWI members will be given preference.
Cost: For SCBWI Members R200; For non-SCBWI members R250 for non-members
Payment details: 50% of fee must be deposited/must accompany your registration form to reserve your booking by 10th August 2011 (non-refundable)
And balance, 50% of fee, must be deposited by 31st August 2011. Payment detail will be e-mailed to you as soon as you book.
Opening and welcome
Elaine Ridge & Marjorie van Heerden
SCBWI SA Co- RAs
40th Birthday of the SCBWI: Looking back, Looking forward
(Presentation with visuals)
Co-founder and President of the SCBWI and children’s book writer
My Journey: a talk by International children’s book Literary Agent
(Presentation with visuals)
Erzsi Deak, an International Literary Agent –
President & Founder of the Hen & Ink literary Agency and children’s book writer.
Cake with candles
- Celebration of SCBWI 40th birthday -
Note: At the luncheon venue local publishers will be given the opportunity to display and promote their recently published books (Publishers – if you want to display your books contact Elaine Ridge at firstname.lastname@example.org for cost and to arrange for display space.)
3. MONDAY 24 TO THURSDAY 27 OCTOBER – REVIEW SESSIONS
Four days of review sessions in which the literary agent (Erszi Deak), children’s book editors and established writers and illustrators will provide twenty-five-minute one-on-one critiques of the work of local writers & illustrators. (SCBWI Members will be given preference)
Note: SCBWI Members who do not have a review session will have the opportunity to display their work in an exhibition space.
Manuscript critiques and portfolio reviews present children’s book writers and illustrators a wonderful opportunity to receive one-on-one feedback from a publishing professional.
How to book: Apply before or by 15 August (send an email to email@example.com with application for a review in the subject line). Since we have a limited space is available, kindly apply as soon as possible Reviews will be allocated on a strict first-come-first-served basis. However, SCBWI members will be given preference.
Successful applicants will be informed by 30 August. Deadline for submissions is 15th September 2011.
Payment details: Do not send payment for the review sessions until you have a definite booking.
MANUSCRIPT/ PORTFOLIO REVIEW SESSIONS
Cost per review:
Review by Int. Literary Agent, Erszi Deak SCBWI members - R200; Non members - R300
Review by SA publisher SCBWI members - R100; Non members - R150
Review by established author or illustrator SCBWI members - R50; Non members - R100
Schedule: Reviews of manuscripts and portfolios will be scheduled to take account of reviewer availability and you’re requested times... The schedule will be sent out two to three weeks before the Spring Event.
All manuscripts must be properly formatted and portfolio must conform to the guidelines.
Submission criteria for writers:
Covering letter: All submissions should have a one-page covering letter which includes
• a short bio (not more than 150 words). If you have been published, list your last two publications
• all your contact details
• the story title and approximate word count of the full manuscript (where applicable), target age range
All material must be your own work.
Writers: All submissions must be sent in advance so that the reviewer has the time to read and review your work. During your 25 minute review, you will be given a written critique of the work you submitted and you will have time to ask questions.
Examples of submissions:
• a picture book manuscript text (only) – no illustrations to be sent unless you are the illustrator. Do not include other graphics (photographs, charts) unless they are intrinsic to the project (for example a photographic picture book about water lilies)
• For longer fiction - a one-page (maximum) synopsis and the first ten pages of your manuscript whether a chapter book, reader or novel (double-spaced and 12 pt font - Times New Roman).
• Other writing - four page sample of writing (four poems, four pages of nonfiction with the concept idea, etc.)
Submissions must be in word document (.doc) and received by 15 September 2011.
Covering letter and synopsis can be single-spaced, but manuscripts should be typed, double spaced in an easy to read font such as Times New Roman (12 point) with borders of at least 2cm.
On the first page please include the following information: Your name, story title, and approximate word count of the full manuscript. Please number all subsequent pages and display your name and the story title in the header at the top right hand of the page.
Illustrators and Writers/Illustrators:
Bring a portfolio of not more than 15 illustrations or/and illustrated dummies or projects with sample illustrations (only those intended for children’s books). Reviews will be 25-minute meetings at the Venue TBC. Each illustrator will be given an oral critique of the work presented.
Submission criteria for illustrators:
E-mail, before 25 August, ONE low resolution sample of your work (max – 150KB) and a covering letter
The one page covering letter must include:
• a short bio (not more than 150 words). If you have been published, list your last two publications
• all your contact details
PROGRAMME FOR MONDAY 24 TO THURSDAY 27 OCTOBER:
10h00 – 10h25 Reviews by reservation - 1
10h30 – 10h55 Reviews by reservation - 2
11h00 – 11h25 Reviews by reservation - 3
11h30 – 12h00 Body-Break
12h00 – 12h25 Reviews by reservation - 4
12h30 – 12h55 Reviews by reservation - 5
13h00 – 14h00 Lunch Break
14h00 – 14h25 Reviews by reservation - 6
14h30 – 14h55 Reviews by reservation - 7
15h00 – 15h30 Body-Break
15h30 – 15h55 Reviews by reservation - 8
16h00 – 16h30 Reviews by reservation - 9
LIST OF REVIEWERS:
All Writers and illustrators
• Erzsi Deak, an international literary agent – Founder & President of the Hen & Ink Literary Agency and children’s book writer (Reviews in English)
• Aldré Lategan, editor at Human & Rousseau Publishers (Reviews in English and Afrikaans)
• Michelle Cooper, editor at Tafelberg Publishes (SA), (Reviews in English and Afrikaans)
• Carol Broomhall, editor at Jacana Media Publisher (SA) (Reviews in English)
• Elaine Ridge, writer, editor, translator, SCBWI SA Co-RA (writers only - Reviews in English)
• Joan Rankin, writer and illustrator, (Reviews in English)
• Wendy Hartmann, writer, (Reviews in English)
• Paddy Bouma, Children’s Book writer and illustrator (Reviews in English and Afrikaans)
• Marjorie van Heerden, writer and illustrator, SCBWI SA Co-RA (Reviews in English and Afrikaans)
Fantasy writers only
• Cicely van Straten, writer, SCBWI SA committee member (Reviews in English and Afrikaans)
Afrikaans writers only
• Janie Oosthuysen, writer (Reviews in Afrikaans)
Creators of Educational material only
• Nicol Faasen, educational publisher/Editor at Nasou Via Africa publishers (writers and illustrators - Reviews in English and Afrikaans)
• Samantha van Riet, illustrator, SCBWI SA illustrator co-ordinator (illustrators only - reviews in English and Afrikaans)
JOIN SCBWI now!
This is a very good time to become a member of SCBWI - the exchange rates are in our favour at the moment AND the amount you would save by being able to pay the members fee for all three components will cover the cost of joining SCBWI ($85 is less than R600 at present). See http://www.scbwi.org/ to join the Society. Do the maths!